Team Meeting Notes
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Casual meeting notes with action items, decisions, and next steps
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Created by md2x team•November 2, 2025
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# Product Team Sync - November 2, 2024
**Time:** 10:00 AM - 11:00 AM
**Location:** Conference Room B / Zoom
**Facilitator:** Sarah Chen
**Note-taker:** Alex Kumar
## Attendees
✅ Sarah Chen (Product Manager)
✅ Alex Kumar (Tech Lead)
✅ Jordan Lee (Designer)
✅ Maya Patel (Backend Engineer)
✅ Chris Wong (Frontend Engineer)
❌ Taylor Brown (QA) - Out sick
---
## Agenda
1. Sprint 23 Retrospective
2. Sprint 24 Planning
3. Q4 Roadmap Review
4. Tech Debt Discussion
5. Open Issues
---
## Sprint 23 Retrospective
### What Went Well ✨
- Successfully launched user authentication v2.0 ahead of schedule
- Zero critical bugs in production this sprint
- Improved deployment time from 45min to 12min
- Great collaboration between design and engineering
### What Could Be Improved 🔧
- Some tickets lacked clear acceptance criteria
- Code review turnaround time was slower than target (avg 8 hours)
- Missing documentation for new API endpoints
- Stand-ups running over 15 minutes
### Action Items from Retro
- [ ] **Sarah** - Create ticket template with required acceptance criteria
- [ ] **Alex** - Set up code review SLA alerts (target: 4 hours)
- [ ] **Maya** - Document all new endpoints in Swagger by Friday
- [ ] **Team** - Timebox stand-ups to strict 15 minutes
---
## Sprint 24 Planning
### Sprint Goal
*"Enable users to customize their dashboard with widgets"*
### Committed Stories (Total: 34 points)
#### High Priority
- **DASH-42:** Design widget architecture (8 points) - Alex
- **DASH-43:** Implement drag-and-drop widget interface (13 points) - Chris
- **DASH-44:** Create 3 initial widgets (weather, calendar, tasks) (8 points) - Maya
- **DASH-45:** Widget preferences API (5 points) - Maya
#### Medium Priority
- **DASH-46:** Widget marketplace mockups (3 points) - Jordan
- **DASH-47:** User testing plan (2 points) - Sarah
- **DASH-48:** Performance testing for 50+ widgets (3 points) - Chris
#### Tech Debt
- **TECH-12:** Upgrade React to v18 (5 points) - Chris
- **TECH-15:** Refactor authentication middleware (3 points) - Maya
### Sprint Risks
⚠️ **Risk:** Drag-and-drop library compatibility with React 18
- Mitigation: Spike investigation scheduled for Monday
⚠️ **Risk:** Designer capacity (Jordan on PTO next week)
- Mitigation: Get mockups approved by Wednesday
---
## Q4 Roadmap Review
### On Track ✅
- User dashboard customization (Sprint 24-25)
- Mobile app beta launch (Sprint 26)
- Enterprise SSO (Sprint 27-28)
### At Risk ⚠️
- **Advanced analytics dashboard** - Dependency on data warehouse migration
- *Action:* Sarah to sync with data team on timeline
- **API v3 release** - Breaking changes need more customer communication
- *Action:* Chris to draft migration guide by Nov 15
### Delayed ❌
- **Third-party integrations** - Pushed to Q1 2025
- *Reason:* Team capacity and prioritization of dashboard features
---
## Tech Debt Discussion
### Current Tech Debt Score: 7/10 (High)
**Top 3 Items to Address:**
1. **Database query optimization** (TECH-20)
- Impact: 30% of API calls > 500ms
- Estimate: 2 sprints
- Owner: Maya + Alex
- Decision: Start in Sprint 25
2. **Test coverage gaps** (TECH-18)
- Current: 67% coverage, Target: 85%
- Missing: E2E tests for critical paths
- Owner: Chris
- Decision: Allocate 20% of Sprint 24 to testing
3. **Legacy code removal** (TECH-22)
- Old dashboard code (pre-redesign) still in codebase
- Risk: Confusing new developers
- Owner: Team effort
- Decision: Each engineer removes 1 legacy file per sprint
### Agreed Approach
💡 Allocate 15-20% of each sprint capacity to tech debt
💡 Add "tech debt ticket" to sprint planning poker
💡 Track reduction in monthly metrics dashboard
---
## Open Issues & Blockers
### Blockers 🚫
**NONE** - Great job team!
### Open Discussion
**Q from Chris:** Can we adopt TypeScript for new features?
- Discussion: Team generally supportive
- Concerns: Learning curve, migration effort
- **Decision:** Run 2-week pilot in Sprint 24 with widget feature
- **Action:** Chris to prepare TypeScript guidelines doc
**Q from Jordan:** Design system updates?
- Current design system is 18 months old
- Some components don't match latest brand guidelines
- **Decision:** Schedule dedicated design system meeting next week
- **Action:** Jordan to audit components and present findings
**Q from Maya:** Infrastructure costs increasing
- AWS bill up 40% month-over-month
- **Decision:** Schedule infra review with DevOps team
- **Action:** Alex to analyze cost breakdown and optimize
---
## Decisions Made 📋
1. ✅ Sprint 24 goal and story points approved
2. ✅ Allocate 15-20% sprint capacity to tech debt going forward
3. ✅ Run TypeScript pilot in Sprint 24
4. ✅ Schedule design system review meeting
5. ✅ Database optimization starts Sprint 25
---
## Action Items Summary
### This Week
- [ ] **Sarah** - Sync with data team on warehouse migration timeline
- [ ] **Sarah** - Create ticket template with acceptance criteria
- [ ] **Alex** - Set up code review SLA alerts
- [ ] **Alex** - Analyze AWS cost breakdown
- [ ] **Maya** - Document new API endpoints in Swagger
- [ ] **Chris** - Draft API v3 migration guide
- [ ] **Chris** - Prepare TypeScript guidelines
- [ ] **Jordan** - Get widget mockups approved by Wed
- [ ] **Jordan** - Audit design system components
### Next Week
- [ ] **Chris** - Spike: Investigate drag-and-drop library compatibility
- [ ] **Team** - Design system review meeting (schedule TBD)
- [ ] **Alex + Maya** - Plan database optimization work
---
## Next Meeting
**Date:** November 9, 2024 @ 10:00 AM
**Agenda Items:**
- Sprint 24 progress check-in
- Design system review
- TypeScript pilot update
---
## Notes & Observations
> "Really impressed with how smoothly the auth launch went. Great work team!" - Sarah
> "Let's make sure we're not taking on too much tech debt. The widget feature is complex." - Alex
> "Excited about TypeScript! Happy to pair program with anyone learning." - Chris
---
**Meeting adjourned at 10:58 AM**
*Next scribe: Maya Patel*
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